The Company Our client is a leading global planning, engineering and project management company providing services from 55 offices in 5 continents.
Location Kuala Lumpur, Malaysia
Job Summary The Senior HR Executive (Payroll) is responsible for managing end-to-end payroll administration, ensuring accurate and timely payroll processing while maintaining compliance with statutory regulations and company policies. The role also supports HR operations, including attendance, leave, claims administration, policy reviews, and payroll-related documentation within a fast-paced and dynamic environment.
Key Responsibilities
Process monthly payroll accurately and on time using both manual calculations and the Info-Tech Payroll System.
Administer attendance, payroll, leave, and claims through the Info-Tech HRMS.
Calculate overtime (OT), allowances, deductions, and other payroll-related components in accordance with company policies and statutory requirements.
Ensure payroll complies with all relevant statutory regulations, including maintaining up-to-date knowledge of legislative changes.
Prepare and submit HRD Corp (HRDF) claims accurately and within stipulated deadlines.
Prepare employment-related documentation, including payroll, HR, and employee correspondence.
Support the review, implementation, and continuous improvement of HR policies and procedures.
Manage payroll administration for a workforce of approximately 300 employees, with the ability to support business growth.
Generate payroll reports and provide payroll-related analysis to support management decision-making.
Maintain accurate employee records and ensure confidentiality of payroll and HR information.
Collaborate with internal stakeholders to resolve payroll and HR-related queries promptly.
Perform other HR and payroll duties as assigned by management.
Technical Expertise
Hands-on experience with the Info-Tech HRMS, including Attendance, Payroll, Claims, and Leave modules.
Strong knowledge of end-to-end payroll processing and payroll administration.
Sound understanding of statutory payroll requirements and payroll calculations.
Experience in overtime (OT) calculation and HRD Corp (HRDF) claim submissions.
Proficiency in Microsoft Excel, including advanced functions for payroll analysis and reporting.
Experience using Power BI for reporting and data analysis is an advantage.
Strong analytical, problem-solving, and organisational skills with high attention to detail.
Qualifications
Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, or a related discipline.
Minimum of 5 years' experience in payroll administration or HR operations, preferably in a high-volume payroll environment.
Experience managing payroll for approximately 300 employees or more.
Ability to work independently, manage multiple priorities, and meet tight deadlines.
Strong interpersonal and communication skills with the ability to work effectively in a fast-paced and complex environment.
